Fund Admin FAQs
Below are some of the most common topics fund managers ask about — and how Stone Coast addresses them.
Your Questions, Answered
What services do you offer?
Stone Coast is a full-service administrator for onshore and offshore private funds. Key services include:
Fund Accounting: Stone Coast serves as your funds’ official books and records. Each day we account for, value, reconcile and report on your portfolios. At month-end (or quarter-end for PE and VC funds) we calculate all fees and expenses, strike final NAVs and distribute statements and communications to investors. Annually we create each fund’s financial statements, manage audit calendars and distribute audited financial statements.
Investor Services: Stone Coast serves as a liaison to your funds’ investors, answering questions and processing & confirming their capital flows – subscriptions, redemptions, capital calls and distributions. We also handle all associated compliance obligations: KYC, Anti-Money Laundering, Sanctions Monitoring, and FATCA/CRS filings.
Regulatory Compliance and Governance: Stone Coast provides the investor regulatory services – KYC, AML, Sanctions Monitoring, FATCA and CRS – that keep your funds compliant. We also provide portfolio compliance services including Form PF, CPO-PQR and AIFMD filings. And we fulfill oversight and governance support roles including serving as AML Compliance Officers, Money Laundering Reporting Officers and Corporate Secretaries.
Cash Movement: Investors demand third-party execution of cash movements, and Stone Coast ensures their comfort by validating and paying fund expenses, redemptions/distributions and private-market portfolio transactions.
Are any of your services outsourced or offshored?
100% of our services are delivered by senior, stable teams based in Portland, Maine, ensuring you the best service with the greatest accessibility and accountability from a dedicated service team that you will know personally.
Nothing is outsourced. Nothing is offshored.
What technology platforms do you use, and do they integrate with our systems?
Stone Coast’s primary NAV processing is supported by Advent Geneva. Advent’s World Investor and Close-End Module drive investor accounting and record-keeping. A highly automated process lets trade, position, corporate action and pricing files from managers, prime brokers and data vendors feed these systems directly.
We also rely on best-in-class investor services tools from FIS, on Hazeltree’s reconciliation engine, and on workflow governance tools that enable consistent processing rigor and timely, accurate results.
How do you handle client onboarding?
A dedicated, senior Onboarding and Implementation team ensures seamless transitions and eliminates your launch and conversion headaches. We manage all aspects of onboarding, whether you’re launching a single new fund or converting a large family of existing funds and investors.
This experienced, high-touch group provides project management, coordination with any incumbent administrator, system parameterization and data migration.
What are your fees, and how are they structured? Are there any hidden costs?
Stone Coast charges diminishing, tiered basis points on portfolio net assets, subject to a minimum monthly fee. We also charge fees for investor capital transactions, and fixed additional fees for certain services including preparation of annual financial statements, regulatory filings, and provision of corporate secretaries and AML compliance officers.
What is your experience with funds of similar strategy, size, structure, and management?
Stone Coast has deep expertise with the full range of private funds across differing managers, structures and strategies. While our average relationship serves around $1 billion, clients range from new managers with single-portfolio launches to major institutions managing multi-billion, multi-fund families.
We serve hedge funds, private equity, VC, endowments and foundations – and are particularly expert with hybrid, heavily-side-pocketed funds mixing public and private securities. We work with all asset classes, from straightforward listed equity, to all flavors of derivatives, private credit and real estate.
How will you staff my account?
Stone Coast’s organizational structure emphasizes personalized client service. Rather than distributing responsibilities across multiple teams, your funds are committed to dedicated Accounting and Investor Services Teams. Teams are small – typically five to seven members – and a seasoned primary representative assigned comprehensive responsibility for each fund. Fellow team members are cross-trained to support your primary representative.
All work is governed by Maker-Checker controls, with review from senior team members and the Group Manager. First-order relationship management is handled by your service team, who have intimate daily knowledge of your funds’ activity.
Certain tasks requiring segregation of duties – such as Cash Services – or specialized expertise – such as financial statement preparation, regulatory compliance, and regulatory filings – are managed by appropriate specialized teams.
Looking for More Information? Explore Our Services:
Accurate NAVs, allocations, and financials backed by a disciplined review process and audit-ready controls.
Filing deadlines, reporting, and documentation are handled by our in-house legal and compliance team with precision.
We execute on calls, subscriptions, distributions, redemptions, transfers, and investor communications with precision and responsiveness.
A proven onboarding process that ensures a fund launch without headaches or a seamless transition between admins with minimal disruption for your investors.
Talk With Our Team. Experience the Difference.
